An exporter who wants his products to benefit from the preferential treatment must be able to proof that his products fulfil the rules to be originating in a country or territory covered by the preferential trade agreement and they must provide a preferential document validated by the customs authorities or document with a valid preferential statement issued by themselves.
The preferential trade agreement foresees the following preferential proofs below.
The customs authorities of the exporting country or territory can authorised exporters who frequently exports products under the Agreement to make out invoice declarations irrespective of the value of the products concerned. Exporters granted with such an authorisation are referred to as approved exporter. The customs authorities grant him with a customs authorisation number which shall appear on the invoice declaration.
The exporter making out an invoice declaration must be able to proof the originating status of the products to the customs authorities of the exporting country or territory at any time.
An invoice declaration has to be made out by the exporter by typing, stamping or printing on an invoice, the delivery note or another commercial document. An invoice declaration shall bear the original signature of the exporter. An approved exporter shall not be required to sign such declarations provided he accepts full responsibility for any invoice declaration identifying him as exporter.
The text of the invoice declaration is laid down in the preferential trade agreement. Details of the preferential agreements the EU has in place could be found on the EU website:
Important: Exporters making out invoice declarations but not having the status of an approved exporter with being exempt from signing invoice declarations are unable to use the UPS service of Paperless Invoice. They have to sign off the Paperless Invoice functionality for shipments where they want to use invoice declarations.
For more information,please refer to Free Trade Agreements
It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.
It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.
Restrictions may apply for freight collect shipments from the origin country or territory. Contact UPS or the UPS service partner in the origin country or territory prior to shipping.
Note: The town of Campione d'Italia (Italian postcode 22060) belongs to Italy but is served by UPS Switzerland. Please use the Swiss country or territory and postal code CH 6911.
Samnaun is a Swiss village, which does not belong to the Swiss customs territory. All goods are free of duty and tax. UPS takes care of the customs bonded transport from the port of entry in Switzerland to Samnaun. Depending on the delivery conditions, either the consignee or the sender will be charged with the published transit fee according to the official Service & Tariff Guide.
Büsingen, a small German town, belongs to the Swiss customs territory. It is served by UPS Switzerland. Please use the Swiss country or territory and postal code CH 8238.
Principality of Liechtenstein; Büsingen; Campione d'Italia: Foreign territory, but in a customs union with Switzerland. Goods with destination to these places must be customs cleared like goods to Switzerland.
There are special stipulations on the following commodities when shipping to Switzerland. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.
Food means any substance, whether processed, semi-processed or raw, which is intended for human consumption, but does not include cosmetics or substances used only as pharmaceuticals.
Non-Food (not intended for human consumption) includes animal by-products, animal feed, samples for testing or research purposes (food-grade or non-food grade), and in vitro diagnostics (IVD).
Animal products and animal by-products are often subject to a veterinary inspection. These products can only be accepted under a special contract for International Special Commodities (ISC). In addition those products must undergo veterinary checks at an approved Veterinary Border Inspection Post (BIP) when entering the EU & EFTA countries or territories (EU regulations are aligned for EU countries or territories and NO; IS; CH; LI).
For UPS shipments arriving in the EU by air, Cologne is the first point of arrival /BIP. Inspections will be processed at Cologne but final customs clearance process will be issued in the destination country or territory.
Additional charges for Vet-inspection will be applicable see Brokerage Services and Charges.
Generally, each type of Product of Animal Origin has specific import requirements that must be met. Food which is subject to veterinary inspections must:
Come from an EU listed Third Country or Territory (no safeguard measures in place)
Come from an EU approved establishment . Registered producers are listed under the following link: http://ec.europa.eu/food/international/trade/third_en.htm
Be accompanied by appropriate Health Certificate(s), signed by a veterinarian of the competent authority of country or territory of export. Photocopies of the Health Certificate will not be accepted.
Be appropriately packaged and labelled, indicating the nature, ingredients, quantity/ weight, the country or territory of origin and manufacturer.
Any foodstuff coming from non-approved establishments, sent as samples for testing purposes, can only be imported with a permit/license from a respective national veterinary authority. The permit/license must be send to the border inspection point responsible for the veterinary inspection. Delays may occur as the license needs to be provided already at the time of inspection.
Any non-compliant shipment must be returned at shippers expense immediately. The following exemptions apply to non-commercial shipments / gift shipments or purchased by private individuals for private consumption):
Meat, meat products, animal fat - max. 10 kg from Faroe Island and Greenland.
Fish and fish products (with intestines and organs removed) - max. 20 kg from all third countries or territories; no limitation from Faroe Islands.
Other animal products (for example, honey, egg, frog, live mussels - max. 10 kg from Faroe Islands and Greenland, and max. 2 kg from all other third countries or territories).
If the product contains alcohol, the invoice must state the percentage of alcohol content and the type of alcohol.
For products that contain VOC (Volatile Organic Compound) the percentage of VOC must be declared on the invoice. The percentage must be mentioned on the customs declaration. If this information is not given, the importer must be contacted. Import delays may occur. Commodities containing VOC are subject to special taxation.
For food containing animal products please see 'Animal Products'.
For food supplements see 'Nutritional Supplements' for further information.
Based on the EU regulation 2009/669/EC certain foodstuffs imported from certain third countries or territories are subject to increased level of official controls due to contamination risks of these products by aflatoxinson and pathogens. These controls are carried out at Designated Point of Entries (DPE) defined by each member state.
The import of feed and food originating in or consigned from Japan following the accident at the Fukushima nuclear power station and not subject to vet inspection can only be imported into the EU through Designated Point of Entries (DPE). They have to be accompanied by a declaration attesting that the goods are either harvested or processed before March 11, 2011, originated from a prefecture other than the ones affected by higher levels of radiation or if originated from an affected prefecture have been subjected to laboratory analysis determining the level of certain radionuclides (regulation 2011/297/EC).
If the fur was obtained under the provision of the Convention of International Trade of Endangered Species of Wild Fauna and Flora, the goods must be accompanied by a CITES Certificate and the importer must provide an Import License from the agency 'Bundesamt für Veterinärwesen' (Federal Veterinary Office) in Bern.
A veterinarian will inspect the shipment.
Import delays may occur and accessorial charges may apply.
Accessorial charges of US$40.00 apply as follows:
If the product contains alcohol, the invoice must state the percentage of alcohol content. Customs requires an Import License issued by the "Bundesamt für Gesundheit" (Federal Office of Health) in Bern for items with any narcotic or antibiotic content.
If the labeling of the product lists ingredients, thresholds which are not compliant with Swiss legislation, customs may prohibit the importation of the goods. For detailed information, it is recommended that the importer contact the "Bundesamt für Gesundheit" (Federal Office of Health) in Bern prior to shipping.
These products often contain ingredients that exceed the legal threshold. In case of doubt, Swiss customs will submit a sample to Swissmedic.
Swiss customs is entitled to admit shipments for importation under the conditions that the shipment weighs not more than 1 kg and contains no more vitamins than for one monthly consumption and is for the personal use of the consignee.
Other shipments, especially those for commercial use or those in larger quantities than mentioned above may be held by customs and Swissmedic will be asked for instruction whether the import will be allowed or refused.
Products containing DHEA may be subject for rejection.
Products containing drugs or antibiotics need an import license from Swissmedic.
For detailed information please contact Swissmedic before placing the order on www.swissmedic.ch or phone ++41 31 322 02 11.
Import delays may occur.
Shipments for personal use or goods intended for sale cannot be classified as samples.
If the stated weight limits will be exceeded, then the shipper must provide a Health Certificate to accompany the shipment. The Health Certificate must be original and must be stamped and signed by the official agency in the export country or territory. Photocopies of the Health Certificate will not be accepted. A veterinarian will inspect the shipment at import. Import delays may occur and accessorial charges may apply.
Monoclonal antibodies are generated in vitro. Tissue from animals are taken (e.g. blood) and infected with certain substances or pathogens. The blood cells react with the production of antibodies which are than harvested and used for the production of the test kits. Due to the in vitro production and the controlled way of production those types of test kits are not subject to veterinarian control if it is a commercial production.
Polyclonal antibodies are gained from living animals like rabbits. They are infected with the substances / pathogens and the animals are producing antibodies. The antibodies are harvested from the blood stream of the animals. Test reagents with polyclonal antibodies are subject to vet inspections.
Shipment documents (commercial invoice or declaration on letterhead) should include:
the place of origin of the material
the quantity of the material, in weight or volume
a description of the material/ animal source
catalogue number and price (if available)
additives (e.g., sodium azide, glycerol), their source (e.g., whole serum, supernatant, ascites), and purification, if any.
protocols the recommended protocol or datasheet indicating any unique fixation, detergent, blocking, or incubation conditions.
the intended use (commercial/ manufacturing; research/ testing)
the name and address of the shipper
the name and address of the receiver
Commercially packaged, ready-to-use In Vitro Diagnostics (IVD) containing products of animal of origin, do not require a Vet-inspection, if compliant with Directive 98/79/EC on In Vitro Diagnostic Medical Devices. A declaration of conformity (CE-marking) must be provided for each individual commodity (e.g. reagents, test kits, immunosorbent assays such as ELISA kits.
If this information is not given, the importer must be contacted. Import delays may occur.
Commodities containing VOC are subject to special taxation
The invoice must state the gift and the value of the gift. If you have more than one gift, list the gifts and the value of the gift for each recipient.
When sending a gift from a company to an individual, write the name of the person in the shippers address. An exemption from company to individual is not 100% guaranteed. The decision will be made by Customs.
There are no exemptions for company-to-company gift shipments.
Tobacco products and alcoholic beverages are exempted from the gift exemptions. In addition to a detailed description of each item, write additional comments of "gift shipment" on the invoice and in the Special Instructions box of the UPS Waybill to insure a proper assessment of duties and taxes.
Shipments of documents do not require an invoice.
The consignee's telephone number, mobile number and email address if available, should appear on the invoice.
Unacceptable Data Entries
Europe customs authorities have started to inspect shipments on Import Control System (I.C.S.).
Many of the inspected shipments were obviously selected because of the inadequate description of the goods.
This is a reminder that shipments to all European Union member states, Norway and Switzerland, must have a correctly keyed description of the goods on the invoice (for example):
A list has been published in the 'Guidelines on acceptable and unacceptable terms for the description of goods for exit and entry summary declarations':
The destination country or territory considers the following items as document shipments. If criteria are listed, the shipment must meet the criteria to be considered a document shipment.
Event tickets coming from a printing company and sent to the organizer of the event or ticket sales offices cannot be sent as documents.
Above this weight, a proforma invoice with documents as description of goods is required.
Shipment will be cleared without any duty and tax in this case.
In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Switzerland.
All import, export, re-export and introduction from the sea of species covered by the Convention has to be authorized through a licensing system.
Shipper needs to provide the following documentation:
Invoice with the scientific name and CITES certificate.
Additional charges will be applicable. Products of animals or plants subject to CITES can only be accepted under a special contract for International Special Commodities (ISC).
For all other knives, an importation permit may be required. The importation permit can be obtained at the Federal Police Headquarters in Bern, Switzerland - phone ++41 31 324 54 00.
The Mail Boxes Etc. and ISC approved shipper will be required to identify personal effect shipments on the shipping label by placing "ISC-Personal Effects" in the Reference Field of a UPS "smart" label or in the Special Instructions Field of a UPS waybill. They must also clearly indicate 'Personal Effects' shipment on the Commercial Invoice.
Personal Effects are classified as used items intended for the consignee's personal use. Any items intended for any other use, such as wholesale or retail sales, business purposes, or for distribution are not considered personal effects and cannot be shipped on this basis. "Personal Effects" must be clearly stated on the invoice and goods description.
Personal effects can be imported for several reasons. Different customs procedures and requirements may apply.
Persons relocating to Switzerland can import their personal effects without paying duty and VAT. The duty and VAT exemption is limited to personal effects (e.g. household goods, clothing, furniture) owned for a minimum of six months. Additional documents are required:
Complete list of commodities
Swiss residence permit
Purchase or rental contract for the Swiss address
Proof of emigration or relocation from the country or territory of the former residence
The invoice must clearly state the items are "Used Personal Effects" and include the purchase date (month/year) for each item.
Personal effects may experience delays in time in transit.
Persons sending their personal effects separately can import their personal effects without duty and VAT. The facilitation is limited to items for personal use only.
The consignee must be an individual.
Prohibited articles listed in the UPS service guide cannot be accepted as personal effects.
Living plants imported from the EU require a certificate from authorized traders or producers only (so called 'Plant Passport').
Tobacco products are subject to excise duty. The exact description and amount of each tobacco product is required. Missing information may cause an import delay.
Please note Tobacco is not allowed to be sent to town of Samnaun.
Saturday Delivery Available: No
Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.
The customs procedure of inward processing is used for goods who are supposed to be repaired or processed inside Switzerland and re-exported after repair or processing. The import procedure requires customs control till the correct re-export of the goods. A provision of security applies to cover duty and VAT.
The importer is obliged to re-export the items within a special re-export procedure during the period granted by customs within the initial inward processing declaration for repair or processing. Within the correct re-export procedure the initial inward processing procedure will be discharged. If the customer fails to re-export within this given period or without using the correct re-export procedure duty and VAT will not be reimbursed.
Customs inspections with the import and re-export clearance is possible.
Accessorial charges apply and import delays are most likely. The importer is responsible for discharging the initial inward processing procedure.
In case the commodities can be imported duty free and the importer is able to get the VAT refunded the procedure should not be chosen. A normal import declaration for free circulation allows the importer to refund VAT. Please contact the Swiss importer to verify if he is able to get VAT refunded. If a normal import declaration is planned please don't use the billing term 'free domicile' because it avoids the refund by the importer.
Within the customs procedure of outward processing goods are exported temporarily under customs control to be repaired, processed or presented to foreign customers (for example, at a fair) in a foreign country or territory.
In order to qualify for any exemption from duties and taxes within the re-importation, certain documentation relating to the initial export of the goods must be submitted with the import declaration.
The initial export declaration must have been correctly processed to indicate that the goods were exported for repair. If the export documentation is either incorrect or not available, duties and VAT will be payable on the value of the goods and any repair costs.
The invoice must clearly state that the goods are returned after repair, processing or temporary import. The foreign exporter must advise if the goods where exported under the outward processing procedure. Please check with the exporter for the original export procedure.
Accessorial charges apply. Customs inspections may occur.
UPS is not authorized to clear replacement goods under the outward processing relief with duty and VAT exemption.
The consignee can request restitution at the local customs head office.
It is recommended to not send those shipments with the F/D (DDP) delivery condition, because the shipper won't be able to reclaim the VAT whereas the importer can if he is a commercial importer.
Goods imported with the customs procedure of temporary importation are subject to the provision of security with limited exemptions. The security covers duty and taxes and will be calculated on the base of the gross weight and customs value used for a declaration for free circulation. The security has to be paid on deposit by the importer prior to release. The security will be paid back by customs when re-exporting the goods under customs control.
The invoice must clearly state that the goods are being temporarily imported but not for processing or repair. It will be also useful to put the reason of import on the invoice. Customs inspections might be possible.
In order for the importer to reclaim the security goods must be re-exported under the temporarily import/export procedure.
Convert metric quantity for weight, length, and area.