Range of products
The most important products are toys, in-vitro diagnostic medical devices, medical devices, machinery, low voltage equipment, safety devices (for example, helmets), exhaust systems and electromagnetic compatibility.For a full overview please see the EU website:
Manufacturers are defined as the persons responsible for designing and manufacturing products supposed to be placed on the EU market. The manufacturer has an obligation to ensure that a product intended to be placed on the Community market is designed and manufactured, and it's conformity assessed, to the essential requirements in accordance with the provisions of the directives. The manufacturer may appoint any natural or legal person, established in the European Union, to act on his behalf as an authorized representative.
The authorized representative may be addressed by the authorities of the member states in regard to the manufacturer's obligations.
The importer is defined as any legal or natural person responsible for placing products on the EU market. He is responsible to provide the market surveillance authority with the necessary information about the safety of the product and a copy of the Declaration of Conformity (DoC). If the manufacturer is established in the EU or has a so called authorized representative it is his obligation to provide the necessary information.
Conformity Assessment Procedure
Goods subject to the regulations on product safety need to be tested according to the rules applying for each group of products. Manufacturers have to draw up an EC declaration of conformity which is the first step of the conformity assessment procedure. The declaration of conformity has to include technical information containing the way of testing and the steps to be taken to obtain the attestation of conformity. The way of testing and steps to be taken depends on the type of product. If the testing was successful the producer is allowed to apply the so called 'CE sign' on the product or where this is not applicable (for example, surgical instruments) at the retail package or on a "Declaration of Conformity" certificate.
The "Declaration of Conformity" has to be issued by a notified body certified by a member state of the European Union.
A notified body is an organization certified by the national government to carry out the tasks of the conformity assessment procedures. They can offer their service to any economic operator inside and outside the European Community. They can carry out the tests or monitor the tests carried out by the manufacturer. They can carry out these activities inside the EU or on the territory of third countries or territories.
Information about notified bodies and notified bodies itself can be found on the EU website:
For additional information, please also refer to "Product Safety".
An exporter who wants his products to benefit from the preferential treatment must be able to prove that his products fulfill the rules to be originating in a country or territory covered by the preferential trade agreement and they must provide a preferential document validated by the customs authorities or document with a valid preferential statement issued by themselves.
The preferential trade agreement foresees the following preferential proofs under CETA-see Miscellaneous.
The importer must obtain the import license.
All exporters of consignments of goods with a value greater than 6000 EUR to Canada must be registered in the Registered Exporters System (REX). If you register and are exporting consignments of goods with a value greater than 6000 EUR to Canada you can avail of preferences under CETA. To register you should register complete the EU exporters to Canada application form and send it to the Origin and Valuation Unit.
Exporters must use their REX number on the origin declaration to claim preference under CETA.
If you are importing from Canada, you can qualify under CETA for preferences, but you do not have to register in REX.
The origin declaration, the text of which is given below, must be completed in accordance with the footnotes. However, the footnotes do not have to be reproduced.
(Period: from___________ to __________(1)) The exporter of the products covered by this document (customs authorization No ...(2)) declares that, except where otherwise clearly indicated, these products are of ...(3) preferential origin. ..(4) (Place and date) .(5) Signature and printed name of the exporter)__________________
(1) When the origin declaration is completed for multiple shipments of identical originating products within the meaning of Article 19.5, indicate the period of time for which the origin declaration will apply. The period of time must not exceed 12 months. All importations of the product must occur within the period indicated. Where a period of time is not applicable, the field can be left blank.
(2) For EU exporters: When the origin declaration is completed by an approved or registered exporter the exporter's customs authorization or registration number must be included. A customs authorization number is required only if the exporter is an approved exporter. When the origin declaration is not completed by an approved or registered exporter, the words in brackets must be omitted or the space left blank. For Canadian exporters: The exporter's Business Number assigned by the Government of Canada must be included. Where the exporter has not been assigned a business number, the field may be left blank.
(3) "Canada/EU" means products qualifying as originating under the rules of origin of the Canada-European Union Comprehensive Economic and Trade Agreement. When the origin declaration relates, in whole or in part, to products originating in Ceuta and Melilla, the exporter must clearly indicate the symbol "CM".
(4) These indications may be omitted if the information is contained on the document itself.
(5) Article 19.3 provides an exception to the requirement of the exporter's signature. Where the exporter is not required to sign, the exemption of signature also implies the exemption of the name of the signatory.
The European Commission provides detailed guidance on the rules of origin in the EU-Canada Comprehensive Economic and Trade Agreement (CETA)
It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.
It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.
On customs request the "Declaration of Conformity" has to be provided by the shipper, the manufacturer or his assigned representative in the EU or the importer.
Declaration of Conformity
The Declaration of Conformity (DoC) is a document in which the manufacturer, or his authorized representative within the EU indicates that the product meets all the necessary requirements of the directives applicable for the specific product. The DoC shall contain the name and the address of the manufacturer along with information about the product (for example, brand and serial number). The DoC must be signed by an individual working for the manufacturer or his authorized representative.
On request, the manufacturer or his authorized representative within the EU must provide the DoC. In case the manufacturer is not an EU entity and has no authorized representative, the importer must be able to provide a copy of the DoC and additional proofs if requested.
An EORI number is requested by Swedish Customs for import clearance of all commercial importers. This number can be applied for at Customs webpage. Lack of EORI number can cause a delay on import up to 2-3 working days.
Shipments to Hospitals, Schools and Institutions
Contact person and phone number must be stated on invoice.
There are special stipulations on the following commodities when shipping to Sweden. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.
Food means any substance, whether processed, semi-processed or raw, which is intended for human consumption, but does not include cosmetics or substances used only as pharmaceuticals.
Non-Food (not intended for human consumption) includes animal by-products, animal feed, samples for testing or research purposes (food-grade or non-food grade), and in vitro diagnostics (IVD).
Animal products and animal by-products are often subject to a veterinary inspection. These products can only be accepted under a special contract for International Special Commodities (ISC). In addition those products must undergo veterinary checks at an approved Veterinary Border Inspection Post (BIP) when entering the EU & EFTA countries or territories (EU regulations are aligned for EU countries or territories and NO; IS; CH; LI).
For UPS shipments arriving in the EU by air, Cologne is the first point of arrival /BIP. Inspections will be processed at Cologne but final customs clearance process will be issued in the destination country or territory.
Additional charges for Vet-inspection will be applicable see Brokerage Services and Charges.
Generally, each type of Product of Animal Origin has specific import requirements that must be met. Food which is subject to veterinary inspections must:
Come from an EU listed Third Country or Territory (no safeguard measures in place)
Come from an EU approved establishment . Registered producers are listed under the following link: http://ec.europa.eu/food/international/trade/third_en.htm
Be accompanied by appropriate Health Certificate(s), signed by a veterinarian of the competent authority of country or territory of export. Photocopies of the Health Certificate will not be accepted.
Be appropriately packaged and labelled, indicating the nature, ingredients, quantity/ weight, the country or territory of origin and manufacturer.
Any foodstuff coming from non-approved establishments, sent as samples for testing purposes, can only be imported with a permit/license from a respective national veterinary authority. The permit/license must be send to the border inspection point responsible for the veterinary inspection. Delays may occur as the license needs to be provided already at the time of inspection.
Any non-compliant shipment must be returned at shippers expense immediately. The following exemptions apply to non-commercial shipments / gift shipments or purchased by private individuals for private consumption):
Meat, meat products, animal fat - max. 10 kg from Faroe Island and Greenland.
Fish and fish products (with intestines and organs removed) - max. 20 kg from all third countries or territories; no limitation from Faroe Islands.
Other animal products (for example, honey, egg, frog, live mussels - max. 10 kg from Faroe Islands and Greenland, and max. 2 kg from all other third countries or territories).
Before shipping Honey to a European Union country or territory, it is highly recommended to contact your local chamber of commerce or your importer for detailed information.
If the importation is allowed by the European Union, the shipment must be accompanied by an original health certificate provided by the shipper/producer, otherwise, importation will not be possible. Furthermore, a vet inspection at the first point of arrival into the EU is required, even for sample shipments.
Brokerage accessorial charges will apply and an import delay may occur.
If the shipper fails to verify the import regulation of the destination country or territory and sends honey which is prohibited by the European Union, then all charges that may apply for the respective shipment will be billed back to the shipper.
Monoclonal antibodies are generated in vitro. Tissue from animals are taken (e.g. blood) and infected with certain substances or pathogens. The blood cells react with the production of antibodies which are than harvested and used for the production of the test kits. Due to the in vitro production and the controlled way of production those types of test kits are not subject to veterinarian control if it is a commercial production.
Polyclonal antibodies are gained from living animals like rabbits. They are infected with the substances / pathogens and the animals are producing antibodies. The antibodies are harvested from the blood stream of the animals. Test reagents with polyclonal antibodies are subject to vet inspections.
Shipment documents (commercial invoice or declaration on letterhead) should include:
the place of origin of the material
the quantity of the material, in weight or volume
a description of the material/ animal source
catalogue number and price (if available)
additives (e.g., sodium azide, glycerol), their source (e.g., whole serum, supernatant, ascites), and purification, if any.
protocols the recommended protocol or datasheet indicating any unique fixation, detergent, blocking, or incubation conditions.
the intended use (commercial/ manufacturing; research/ testing)
the name and address of the shipper
the name and address of the receiver
Commercially packaged, ready-to-use In Vitro Diagnostics (IVD) containing products of animal of origin, do not require a Vet-inspection, if compliant with Directive 98/79/EC on In Vitro Diagnostic Medical Devices. A declaration of conformity (CE-marking) must be provided for each individual commodity (e.g. reagents, test kits, immunosorbent assays such as ELISA kits.
The country or territory of origin must be stated on the invoice for each invoice line. If the customs authorities doubt the correctness of the declared country or territory of origin they may request an additional proof which might be a certificate of origin.
If a shipment is sent to several people in a family, this must be clearly stated on the invoice. Each family name must be given.
Individuals can only ship tobacco products, alcohol or perfume as gifts without duty with the following limitation on quantities:
Goods exceeding above quantities are excluded from duty-free admission.
Alcoholic beverages are not allowed in gift shipments.
VAT and excise duty always apply.
In addition to a detailed description of each item, write additional comments of "gift" or "gift shipment" on the invoice and in the Special Instructions box of the UPS Waybill to insure a proper assessment of duties and taxes.
If products and shipping are ordered in a gift shop or on the internet, the name of the gift giver must be on the invoice to be considered a gift shipment.
Where Incoterms applied, this should include the city shipped to, for example DDP Stockholm where shipped Free Domicile. This will help to avoid clearance delays.
Shipments of documents do not require an invoice.
The consignee's telephone number is required on the invoice for shipments to private individuals. The consignee's mobile number and e-mail address should also appear on the invoice if available.
Unacceptable Data Entries
Europe customs authorities have started to inspect shipments on Import Control System (I.C.S.).
Many of the inspected shipments were obviously selected because of the inadequate description of the goods.
This is a reminder that shipments to all European Union member states, Norway and Switzerland, must have a correctly keyed description of the goods on the invoice (for example):
A list has been published in the 'Guidelines on acceptable and unacceptable terms for the description of goods for exit and entry summary declarations':
The destination country or territory classifies the following items as document shipments. The items must have no commercial value. If criteria are listed, the shipment must meet the criteria to classify as a document shipment.
In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Sweden.
For all imports of air soft weapons, the type of the weapon, the operating mode (gas driven or carbon driven) and the correct value must be on the invoice. Missing information must be provided by the shipper or consignee. If a correct customs declaration within 15 days is not possible due to missing information, the goods must be returned at shippers expense.
Import is only allowed for registered importers of wine and spirits (Skatteupplagshavare).
Alcohol sent to companies not registered for the importation of alcohol, will be returned at the shippers expense.
Private individuals cannot import alcoholic beverages with UPS.
Alcoholic beverages are subject to excise duty. Excise duty applies usually on the amount of the beverage and the percentage of alcohol. This information must be shown on the invoice.
The calculation of excise duty for beer is based on the percentage of alcohol x quantity of litres x fee 2,02 SEK/L .
Additional rules apply on the import of wine and wine products. Please check under wine below.
All import, export, re-export and introduction from the sea of species covered by the Convention has to be authorized through a licensing system.
Shipper needs to provide the following documentation:
Invoice with the scientific name and CITES certificate.
Additional charges will be applicable. Products of animals or plants subject to CITES can only be accepted under a special contract for International Special Commodities (ISC).
Medicine shipments to private individuals are prohibited.
Most kinds of natur-cure (for example, anti-depression agents, weight-loss agents, eye drops) are classified as medicine. If they are classified as medicine by the Health and Drug administration they are subject to the above mentioned prohibitions and restrictions and will be returned on shippers expenses.
Please contact Brokerage before shipping medicine to Sweden.
The import of feed and food originating in or consigned from Japan following the accident at the Fukushima nuclear power station and not subject to vet inspection can only be imported into the EU through Designated Point of Entries (DPE). They must be accompanied by a declaration attesting that the goods are either harvested or processed before March 11, 2011, originated from a prefecture other than the ones affected by higher levels of radiation or if originated from an affected prefecture have been subjected to laboratory analysis determining the level of certain radionuclides (regulation 2011/297/EC).
The customs offices responsible for our import sites are not all defined as DPE. Commodities subject to import controls at a DPE can only be imported via UPS import ports where the responsible customs office is defined as DPE. Possible import site is Stockholm.
If classified as medicine the importer must have a permit from the Health and Drug Administration before import. Without a permit the shipment has to be returned or abandoned.
The Application is sent to the Health and Drug Administration together with the declaration of contents.
The permit is needed for clearance.
For further information please see 'Medicine'.
Medicine shipments to private individuals are prohibited.
Most kinds of natur-cure (e.g. anti-depression agents, weight-loss agents, eye drops) are classified as medicine. If they are classified as medicine by the Health and Drug administration they are subject to the above mentioned prohibitions and restrictions and will be returned on shippers expenses.
Please contact Brokerage before shipping medicine to Sweden.
Personal Effects are classified as used items intended for the consignee's personal use. Any items intended for any other use, such as wholesale or retail sales, business purposes, or for distribution are not considered personal effects and cannot be shipped on this basis.
Personal effects can be imported for several reasons. Different customs procedures and requirements may apply:
Persons relocating permanently can import their personal effects without paying duty and VAT. The duty and VAT exemption is limited to personal effects (for example, household goods, clothing) older than six months. Additional documents required to be presented by the consignee are:
Personal effects may experience delays in time in transit. Prohibited articles listed in the UPS service guide cannot be accepted as personal effects.
Persons relocating temporarily (for example, studying at a university) can import their personal effects without paying duty and VAT. The duty and VAT exemption is limited to personal items but can include new items for personal use. Additional documents required to be presented by the consignee are:
Personal effects may experience delays in time in transit. Accessorial charges may apply.
Persons sending their personal effects separately can import their personal effects without duty and VAT.
For EU residents returning from a journey into a non EU country or territory, the luggage can be imported without paying duty and VAT. The facilitation is limited to the used items for personal use only. For items bought abroad duties and taxes apply. Customs may inspect and check the goods. Commodities otherwise restricted or prohibited (for example, medicine, food supplements) can not be shipped within luggage. Additional documents required to be presented by the consignee are:
There is a value limit of 1700 SEK per shipment. If the value exceeds 1700 SEK a formal customs declaration for returned goods is required.
For non EU residents, luggage can be imported within an informal temporary import up to 1700 SEK. For shipments exceeding the value limit a formal customs declaration is required. Please see information on 'Temporary Import' in section 'Shipment Types with Special Clearance Requirements'.
Prohibited articles listed in the UPS service guide cannot be accepted as personal effects.
Additional charges may occur.
Based on the regulation, controls must be performed at the point of introduction into the EU by the competent authorities. They include documentary checks on all consignments and identity or physical checks (including laboratory checks) on 10% of the consignments. All consignments of kitchen tableware (HS code 3924 1000) originated or consigned from China or Hong Kong must be accompanied by a declaration confirming that it meets the requirements concerning the release of primary aromatic amines and formaldehyde. The declaration shall be accompanied by a laboratory report that the consignments fulfill the requirements.
The goods and declaration must be examined at the first point of introduction into the EU.
The consignments shall be notified at the first point of introduction at least two working days in advance.
Our main points of entry (Cologne, Germany and East Midlands, United Kingdom) are not competent to perform the checks and forwarding under bond is prohibited without the checks. Products covered by the new regulation and destined to the EU can't be accepted by UPS. Exporters should clearly state on the invoice the material and the country or territory of origin of plastic kitchenware to avoid holds on commodities not subject to the regulation.
Wine and wine products are subject to excise duty. The excise duty is calculated based on the alcoholic strength by volume. This information must be shown on the invoice.
The import of wine and wine products, is also regulated by a market organization of the European Union with rules on labelling and presentation of wine and additional documentation.
The Importation of wine and wine products are subject to the presentation of:
No certificate or analysis report need be presented for products originating in and exported from third countries or territories in labelled containers of not more than five litres fitted with a non-reusable closing device where the total quantity transported, whether or not made up of separate consignments, does not exceed 100 litres.
The labels of wine and wine products have to show some the following compulsory particulars like the category of the product (e.g. wine, sparkling wine, liquor wine), the protected designation or protected geographical indication if the wine has such a protection, the actual alcohol strength by volume, an indication of provenance, an indication of the bottler or an indication of the producer or vendor in case of sparkling wine and other product categories of sparkling wine.
The rules are laid down in EU regulation 2009/491. The regulation can be checked on the EU website http://eur-lex.europa.eu/homepage.html.
Saturday Delivery Available: No
Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.
The importer is obliged to re-export the items during the period granted for repair or processing within the import declaration for inward processing. If the re-export fails within this given period duty,VAT become due. Customs inspections with the import and re-export clearance is possible.
The invoice must clearly state that goods are being imported for the purpose of repair or processing.
Additional costs may apply if the importer is not authorized. Customs can require the payment of duty and VAT as a security if the importer is not authorized. Duty and VAT will be refunded after correct re-exportation. The stretch of time granted by customs can be extended on importers request.
For re-exportation,the import entry details are needed if the importer is not authorized. A full export declaration is needed prior to goods being exported from Sweden.
Customs will not permit this procedure if goods are exempt from duty.
A temporary emergency measure has been adopted by the European Commission. Certain coniferous solid wood packing materials are subjected to any of three specified treatments before it may import to the European Union, to prevent the introduction of pine wood nematode.
Packing cases, boxes, crates, drums & similar items, pallets, pallet collars, box pallets & other load boards whether or not used in the transport of objects are affected by this measure.
Wood packaging must be subject to one of the following treatments:
Certificates or forms of any kind are not required. Marking of the solid wood packing material is the only recognized compliance method for emergency measures.
Additional information & inspection companies contact numbers:
For warranty repairs, no duty and VAT apply. If the importer has to pay for the repair, duty and VAT apply on the costs for repair (labor, spare parts, etc.).
Delays and additional charges may apply.
Proof of export is required. The invoice should state country or territory of origin and the reason for return. The invoice must be clearly marked and keyed as a returned good.
The importer must complete returned certificates. No duties and taxes are incurred provided proof of export is available. The typical delay is 1 day. On request, UPS supports the importer with completing the returned certificates.
If the goods have a duty rate of 0%, they are declared within a regular formal entry in case the consignee is a company and participates in the VAT return process for companies.
Goods imported with the customs procedure of temporary importation are subject to the provision of security with limited exemptions. The security covers duty and taxes and will be calculated on the base of the customs value used for a declaration for free circulation. The security has to be paid on deposit by the importer prior to release or the company needs a general bank guarantee for import fees. The security will be paid back by customs when re-exporting the goods under customs control.
The invoice must clearly state that the goods are being temporarily imported but not for processing or repair. It is also useful to put the reason of import on the invoice. Customs inspections might occur.
The period of time granted by customs can be extended on importers request. In order for the importer to reclaim the security, goods must be re-exported under the temporarily import/export procedure.
UPS offers the service for companies holding a general bank guarantee for import fees.
The RoHS directive is closely linked with the Waste Electrical and Electronic Equipment Directive (WEEE) 2002/96/EC which sets collection, recycling and recovery targets for electrical goods.
These directives will ban the placing on the EU market of new electrical and electronic equipment containing more than agreed levels of lead, cadmium, mercury, hexavalent chromium, polybrominated biphenyl (PBB) and polybrominated diphenyl ether (PBDE) (PBB and PBDE are flame retardants used in some plastics).
Manufacturers (and distributors and individual sellers) will need to understand the requirements of the RoHS/WEEE Directives to ensure that their products, and their components, comply.
Goods falling under these categories do not require any accompanying documentation for importation.
For more information on the EU directives, please check the following European Union web link or contact your local chamber of commerce: http://ec.europa.eu/environment/waste/pdf/faq_weee.pdf
Duty - In most cases, when the value of the shipment is equal to or less than the Deminimis Value, the shipment may enter the country or territory duty free, but tax is raised.
This regulation does not apply to alcoholic beverages, tobacco and perfume.
The limit whereby VAT will not be charged remains at 300.00 Swedish Krona (SEK).
Shipments with a value above 300.00 SEK need to be Customs cleared as a formal entry.
Convert metric quantity for weight, length, and area.